An Office Movers Schedule

Follow This Weekly Moving Checklist for a Smooth, Stress-Free Transition

If all of your belongings could magically appear in a new home without any stress or sweat on your part, you’d move in a heartbeat. But actually, the moving process can be less of a chore if you break down the tasks — scheduling, packing, and cleaning — into weekly to-do lists.

8 weeks

The papers are signed. The plans are underway. Now, it’s time to figure out the logistics of how and when you’ll move, along with the plan for when you first step foot in your new home.

Research moving companies with the Better Business Bureau and get recommendations from friends and family who have recently moved.

Learn about your rights and responsibilities as you prepare to work with a moving company from the U.S. Department of Transportation.

Consider extra insurance coverage you may need for your move. Ask prospective moving companies what insurance is included and check your homeowners’ policy to see what it covers.

If you are moving to a new area, research banks, doctors, and schools. Gather all the proper paperwork you need to set up new accounts.

7 weeks

You’re on a research kick — keep it going. Seven weeks out from the big day, lock down the moving company that you’ll use and start tracking all relevant expenses.

Get estimates in writing from at least three licensed moving companies. If possible, have an estimator come to your home to do an inventory.

Start a binder or folder where you can keep all of your moving estimates and moving-related paperwork.

Make a list of businesses you will need to contact to change your address. Don’t forget to list your online accounts, too.

6 weeks

Put your plan to action by going around your house — closets, basements, and storage areas, especially — and deciding what makes the cut. Once everything is sorted, start packing non-essential items (think: holiday decorations and craft supplies).

Get the packing process started by assessing your closets and donating clothing that doesn’t fit or you no longer want. When the closets are done, start to assess items room by room.

Do a first round of donations of unwanted goods to charity, sell items online, or have a garage sale to help pay for your move.

If you have children, work with the current and future school to transfer school records and make plans for a smooth transition.

Begin packing items that aren’t used frequently. Seasonal items, rarely used gadgets, and items stored in the attic or basement are a good place to start.

5 weeks

Before you start throwing everything in boxes, map out a room-by-room plan. Oh, and give loved ones a head’s up that you’ll have a new address next month.

Use up food from the refrigerator, freezer, and pantry. Refrain from buying too many groceries, especially bulk orders, from here on out.

Get the word out to friends and family members that you’re moving. Send them your new address or send a moving announcement through email.

Purchase moving supplies including boxes, packing material, tape, labels, and box cutters. Remember to order specialty items like dish boxes, wardrobe boxes, and mattress bags if your mover is not supplying them.

Get a box-labeling system in place. Numbered boxes, color-coding by room, and a master list with inventory are key elements.

Make a room-by-room packing schedule and start packing!

Office Moving Tips & Guides

Careful planning is the key to a successful office move. Being family-owned and operated for over 75 years, pride ourselves on being one of the largest and most reputable office movers

provide you with colored labels to keep track of each item that is to be moved. Prepare a floor plan of your new premises indicating where you require office furniture and equipment to be located. Rooms or working areas should be numbered individually, in sequence. If your move involves more than one floor, assign a color to each floor to correspond with the colored labels provide to you. Every article being moved must be labeled with the corresponding new location.

It is necessary to tip your desk on end so that it can be moved on a dolly, suggest the following:

• Empty drawers and place contents in a carton or plastic bin.

• Breakables such as ink, liquids, etc. should be wrapped in paper before packing in cartons.

• Small items such as pins, paper clips, etc. should be placed in an envelope.

• Cartons should only be packed to the top of the box and closed to allow for stacking.

• Ensure all cartons and/or bins are correctly labeled with the corresponding new location.

Bookcases, Stationary Cabinets and Credenzas:

Contents should be packed to avoid structural damage. These items normally will not withstand the weight of the contents in transit. Remove shelf clips, place in an envelope and tape the envelope to the inside of the bookcase.

Computer Terminals:

If you have not made separate arrangements with to disconnect computers, all terminals should be disconnected by you.

• Place label on monitor, printer and hard drives.

• Keyboards, mouse and cables should be packed in keyboard bags supplied.

• We strongly suggest laptops should be taken home and returned after the move.

Should employees help with moving offices?

A question that boggles every mind that ponders a commercial move. And really, should employees help with moving offices? Especially when you already plan on hiring office movers. The only proper answer would probably be: most likely, yes. An office move is a rather complicated undertaking. Especially if your office is prodigious in size. When employees help with moving offices things are usually moving faster. Still, this may not be the case at all times. Let us see what is there to consider when this question comes up.

Are there any obvious pros and cons when employees help with moving offices?

Yes, and both are dependant on your employees. That is, what kind of people they are. Now, we believe that you choose carefully when making your office team. However, moving is a rather special kind of situation. Namely, you have to keep working well, as if nothing was going on, whilst conducting a big change. People who handle stress well will probably find this relocation not to be much of a challenge. On the other hand, people who flourish under order and a straight schedule will find it much harder to cope.

With this in mind, when you approach the idea of your employees helping with moving offices, know that the outcome can vary greatly. If your staff is up to the challenge, you will see:

well-organized bunch showing the meaning of efficiency and speed.

your business functioning without much to any hinderances, despite the adversity.

the best movers in Manhattan being pleasantly surprised by your exquisite moving preparation.

an office relocation that is being carried out in a meticulous fashion.

That said, if your staff is unbalanced in terms of dealing with stress, this relocation can wreak havoc in your usual business conducting. You will witness:

nervous breakdowns, anxiety, and general stress throughout your office. Stress is contagious, and calm people can succumb to the influence of a nervous bunch or even individual.

your business failing to handle even the simplest everyday tasks, due to the employees who cannot focus and prioritize well.

the movers you hired taking more time to handle your move, thus costing you more money.

an office relocation that makes you question your decisions.

How to recognize your potential scenario?

You will need a bit of intuition and experience. Still, you are probably already familiar with the ways your employees work under pressure. Now, if your relocation means moving a whole company, all with a big number of people, chances are you don’t know everyone’s habits and personal traits. If this is the case, it would be best that you have a word with their superiors, that are also people of your personnel. Still, moving a large office is hardly imaginable without the help of your employees, whichever way you look at it. Not everyone will get a chance to help. However, those that you trust the most with your everyday business challenges and tasks are also the people you will entrust with numerous moving chores.

Tips & Tricks for Office Renovation or Relocation

Start Planning NOW:

There is no such thing as “winging it” when it comes to moving offices. Most businesses begin to plan their relocation at least six months in advance. Some larger corporations must plan two years in advance. It’s crucial to start divvying up who will be doing what, how they’ll be doing it, and when it will be getting done. Planning does not stop after the move. It’s in everyone’s best interest to plan what to do when you are in the new office space. Consider deciding on a layout before move in, and create a map of the floor plan and make it available to both employees and movers.  

Appoint a Move Manager or Hire a Full Service Office Mover:

This is essential when moving offices. Hiring someone or appointing a moving manager will safe your company a lot of headaches and time. Even though you will be dividing up the work required for the move, it’s important to appoint a moving manager to facilitate and follow up on each step to ensure that things are progressing. If you would like to appoint someone has a move manager, an Administrative Assistant is usually the best person for the job.

Hiring Movers:

Take the time to research the best moving company for your office’s relocation needs. Depending on various factors of the move you should hire movers with the experience, resources and manpower your company needs. When it is time for the actual move, it’s a good idea to have at least two managers present during the duration of the move. One at the origin and one at the final destination. Take care not to have too many managers present during the move. This could lead to confusion and slow down the movers.

Everyone For Themselves:

Talk to your employees in the start of the move, and make sure you are keeping them update about any changes that occur in the moving plan. Set a date in which everything must be packed up and encourage them to start packing their desks little at a time to avoid having to pack everything at once. Consider giving your employees a few hours off the day before the move to get their desks in order. Assign the head of each department the responsibility of taking inventory of all items to be moved in their department.

Don’t Forget About I.T.:

One of the biggest problems in relocating is disconnecting  and reconnecting all the technology. Once the official move day has been selected, I.T. should draft a plan for transferring all of your office’s technical equipment. Do make sure you are giving I.T. enough notice about the move so they can begin planning. Typically 3-6 months in advance should do. If you’re moving existing IT equipment, make sure it’s unloaded first so the IT team can immediately get to work setting up the network, phones, etc.

What to Look For When Hiring Professional Office Movers

looking for an office mover, need to do their due diligence if they want the move to be on time and on budget. To do anything less will seriously disrupt a company’s operations and not only cost them money, it may even cost them valued customers.

An office move must go like clockwork. It is not something to be left to chance. Hiring the wrong mover can cause serious problems for the company, its employees and other stakeholders. A lot of companies out there purport to be office movers even though they don’t have the expertise.

Office moving requires extensive planning and meticulous coordination to be truly successful. When you are evaluating moving companies, here are some things to take into consideration:

A Separate Division

is that they have a separate commercial division to handle office moves both big and small. Their commercial division has specialty equipment and experienced office moving crews to handle these important moves. The people who work on office moves work in a team environment to maximize the disassembly and loading at origin in a very organized and timely manner. At the same time a separate team is stationed at destination to accept delivery and start the set-up of offices and work stations. This way they work in a coordinated fashion to reduce downtime and everyone knows time saved means money saved.

Project Manager

This individual works with the person assigned by the company moving to do a thorough assessment of every facet of the move and then to ensure all plans are executed. Working as the liaison the project manager provides guidance for the employees; sets the schedules; arranges for the packing; organizes third party services; ensures that the proper equipment is in place and generally oversees the entire project.

Accessorial Services

The best office movers offer a “one stop shop” experience. They have the factory trained installers who are capable of disassembling, reassembling or reconfiguring work stations. These installers have the necessary tools and expertise needed for a wide variety of furniture manufacturers. Having this option goes a long way toward making a move go more smoothly.